Savings Calculator

SIMS InTouch

How much time, money and paper could you be saving?

Paper-based communication can be labour intensive and costly for your school. Using SIMS InTouch, can save you money, remove the need for paper and reduce administration. Use our calculator to find out how much your school could save.

1

About your school

Tell us about your school

Please start by selecting one of these three options
2

Reporting

Let us know the amount of reporting your school undertakes

Do you print and distribute timetables to staff?
Do you print and distribute timetables to pupils?
Do you print and distribute exam timetables to pupils?
Do you print and distribute pupil reports to parents?
  • Yes
  • No
  • 0%
    50%
    100%
Do you print and distribute exam results to parents?
  • Yes
  • No
  • 0%
    50%
    100%
3

Communicating with parents

Let us know how your school communicates with parents

Do you print and distribute newsletters?
Do you print and distribute general letters?
(e.g. parents evening, school trips)
Do you print and distribute detention letters?
Do you phone parents regarding unexplained absence?
4

Results

Your results

Total Savings: £1,350

Using SIMS InTouch over 3 years you could save:

  • 9   weeks*
  • 5   days*
  • 3   hours
  • 11,400   sheets of paper
  • £ 1,650

Savings per year:

Year One
  • 71 hours
  • 3,800 sheets of paper
  • £150
Year Two
  • 71 hours
  • 3,800 sheets of paper
  • £150
Year Three
  • 71 hours
  • 3,800 sheets of paper
  • £150

Currently over a 3 year period you're spending…

  • 13   weeks*
  • 2   days*
  • 6   hours
  • 11,400   sheets of paper
  • £ 2,199
Or alternatively call us today on 0800 170 1723
*Based on a 5 day working week and 7 hour working day. Calculated savings include license cost of SIMS InTouch for Year 1 plus the Annual Maintenance for Years 1-3.

View assumptions

Assumptions

Our time and cost savings are based on your inputs and averages taken from SIMS schools. They are intended only as a guide and are not a guarantee. Savings are calculated based on the assumption that your school is not currently using another electronic communication tool.

  • Cost of 1 phone call = £0.25
  • Cost of 1 SIMS InTouch text message = £0.06
  • Cost of printing 1 page document = £0.06. This figure is an estimate based on the cost of ink and paper, plus use of envelopes for most communications
  • Cost of postage = £0.55. The postage cost is based on a second class stamp
  • Staff timetables are 1 page documents and 3 are sent per year. Time spent sending staff timetables = 20 mins, 3 times per year = 1 hour
  • Assessment reports are published 2 times per year and consist of a 3 page document. Time spent sending assessment reports = 3 hours, 2 times per year = 6 hours
  • Newsletters are published 38 times per year (weekly in term time) and consist of a 5 page document. Time spent sending newsletters = 2 hours, 38 times per year = 76 hours
  • Letters are sent out 100 times per year and consist of a 1 page document. They include such letters as parents' evening, after school clubs, PTA information, and school trips. Time spent sending letters = 30 mins, 100 times per year = 50 hours
  • Unexplained absence follow up is based on a phone call for 3% of pupils per day for 190 school days per year. Time spent phoning parents regarding unexplained absence = 5 mins per call x 3% of unexplained absence x 190 days)
  • Data collection sheets and consent forms are sent out 20 times per year and consists of a 1 page document. This includes trips, clubs etc.

Assumptions

Our time and cost savings are based on your inputs and averages taken from SIMS schools. They are intended only as a guide and are not a guarantee. Savings are calculated based on the assumption that your school is not currently using another electronic communication tool.

  • Cost of 1 phone call = £0.25
  • Cost of 1 SIMS InTouch text message = £0.06
  • Cost of printing 1 page document = £0.06. This figure is an estimate based on the cost of ink and paper, plus use of envelopes for most communications
  • Cost of postage = £0.55. The postage cost is based on a second class stamp
  • Staff timetables are 1 page documents and 3 are sent per year. Time spent sending staff timetables = 30 minutes, 3 times per year = 3 hours
  • Pupil timetables are 1 page documents and are distributed 6 times a year. Time spent sending pupil timetables = 4 hours, 6 times per year = 24 hours
  • Exam timetables and results are published to GCSE pupils (years 10 & 11) and A-Level pupils (years 12 & 13) 3 times a year and is based on a 1 page document. This is based one mock and one exam per term. The number of pupils is based on an average number of pupils in each year group. Time spent sending exam timetables to schools without sixth forms = 2 hours, 3 times per year = 6 hours. Time spent sending exam timetables to schools with sixth forms = 4 hours, 3 times per year = 12 hours. Time spent sending exam results = 2 minute per pupil, 3 times per year
  • Assessment reports are published 3 times per year and consist of a 5 page document. Time spent sending assessment reports = 6 hours, 3 times per year = 18 hours
  • Newsletters are published 3 times per year (termly) and consist of a 3 page document. Time spent sending newsletters = 6 hours, 3 times per year = 18 hours
  • Letters are sent out 70 times per year and consist of a 1 page document. They include such letters as parents' evening, after school clubs, PTA information, and school trips. Time spent sending letters = 1 hour, 70 times per year = 70 hours
  • Detention letters are based on 5% of pupils per week for 39 school weeks per year and consist of a 1 page document. Time spent sending detention letters = 5 min per pupil x 5% of pupils receiving detention a week x 39 weeks
  • Unexplained absence follow up is based on a phone call for 2% of pupils per day for 190 school days per year. Time spent phoning parents regarding unexplained absence = 5 mins per call x 2% of unexplained absence x 190 days
  • Data collection sheets and consent forms are sent out 10 times per year and consists of a 1 page document