Room Booking System

Room Booking System is a comprehensive, web-based room and resource booking solution which helps you to manage bookings for all types of rooms and resources. Integrated with SIMS, it saves staff time, maximises resources and improves efficiency throughout your school.

Effective room and resource booking

Effortlessly manage bookings for all your rooms and resources, including IT rooms, laptops and iPads by period while booking meeting rooms by time. Once a room or resource is booked, it is automatically reserved in the system, reducing the risk of errors and double bookings.

Inclusive SIMS integration

Fully integrates with SIMS to sync rooms, timetable information, non-class codes, term dates, staff cover, room closures and suspension rules.

Easily manage lettings & external hirers

Easily facilitate external bookings, such as making the sports hall available to hire for set periods while costs are automatically calculated and hirers invoiced by email.

View comprehensive reports and statistics

Analyse room utilisation to find out the usage of rooms and resources are most popular within your school.

SIMS offers support for academy schools, whether you're converting to an academy or established

Room Booking System features

Create custom user permissions

Limit how many bookings staff can make, how far into the future they can book and which rooms/resources they’re able to book.
Booking notes

Allow additional information to be entered with a booking. Make individual fields required and ask questions such as 'IT Support Required?' which can automatically notify the IT department.
View useful reports and statistics

Analyse room utilisation to find out the usage of rooms and resources are most popular within your school.
Intelligent recurring bookings

Powerful recurrence patterns (eg every Tuesday for the next 3 weeks) and conflict resolution eliminates double bookings.
Launch quickly with single sign-on

Logins can be integrated with Active Directory using ADFS or LDAP, eliminating the need for password management. Single Sign-On is also possible with a variety of systems.
View room availability all on one screen

Easily see the availability of rooms and resources with the colour coded timetable. Book multiple periods or by time from 11am to 5pm.

I have no hesitation in recommending the Room Booking System to other schools. We have used it for nearly 2 years and would be lost without it!
It is an easy system to set up, it is extremely user friendly and very flexible. In addition to basic room bookings we use it to store lots of information about room set up requirements and even use it to manage our car parking areas. The technical support is excellent and the response time is always rapid.

Jane Cooper, Swavesey Village College