Your school needs to keep detailed, readily available records on your pupils and staff, but this can be costly and time-consuming. Swordfish enables schools to securely store and access documents at the touch of a button, helping you to reduce costs and save valuable staff time.
With Swordfish, all of your pupil and staff-related information can be instantly accessed from a single system, meaning that management activities and important decision-making become smoother and more efficient.
Why choose Swordfish?
Access pupil data from one source
Provides a single and secure location for all pupil-related documents, data, emails, files, images and reports. This gives you a complete record of your pupils from just one software system.
Increase staff efficiencies
Eliminates duplication of data entry, provides easy indexing and powerful search functionalities, and add-ins allow users to save directly from MS Office, emails, and PDFs – saving time and effort.
Improve pupil experience
Our specialist skills, resources and insight support you in improving your pupil experience, helping your school to deliver better outcomes for pupils and give peace of mind to staff and parents.
Save money on printing
Significantly reduces copying and printing costs, helping you to achieve sustainability goals, as well as reducing storage needs.
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Fully integrated with SIMS
Users only require a single login to fully access both systems, and all updates run alongside SIMS.
Automates storage and indexing of documents
Documents produced in SIMS are simultaneously stored and indexed with no time delay so you can view or access the most current version of a document.
Improves accessibility with unlimited users
All documents and data are stored in a single, integrated repository. Access is assigned by user and there is full document activity tracking.
Complies with document retention and data protection policies
Combines the security profile within SIMS with additional optional security within the EDM system itself.
Enhances legal admissibility and regulatory compliance
Enables your school to comply with legal admissibility of documents in a court of law, for HMRC and Data Protection, and delivers documents when required under the Freedom of Information Act.
Assists with statutory reporting
Automatic flagging of expiry dates ensures all information for audits, including Ofsted, CRB and HMRC inspections is relevant and up-to-date.
Back scanning of paper files
Easy-to-use back scanning facility helps translate old paper files into secure, digital documents.
Keeps your data safe
Back-up processes prevent data loss and reduce disaster recovery times.
Caters for HR
Improved and controlled access to sensitive personnel documents and other files which streamline processes in HR departments.